Executive Assistant

GrayMatter Robotics is on a mission to transform the manufacturing world by leveraging robotics and artificial intelligence. The company creates robotic solutions to assist humans in tedious and ergonomically challenging tasks. GrayMatter makes AI-Brains for robots to make them smart, easy to use, and rapidly configurable for complex operations. 

GrayMatter Robotics is looking for an energetic and highly organized individual, who will serve as a strategic partner to the CEO by performing administrative and operational duties of all levels. This role will support cross-functional projects in Marketing, Product, Business Development, Human Resources, Investor Relations, Operations, Finance, Legal, and Engineering.

Responsibilities (including but not limited to)

  • Provide top-tier administrative support that is both timely and accurate to the C-Suite
  • Manage the C-Suite workflow by knowing their priorities, managing their schedules, anticipating next steps and keeping them focused on the most important projects
  • Create, route, and process written and verbal correspondence with impeccable discretion and confidentiality across multiple platforms
  • Build a strong, strategic partnership with internal and external stakeholders to improve day-to-day efficiency
  • Manage vendor relationships, execute marketing & communications strategies, support HR responsibilities, and lead other office management tasks

About You

  • Exceptional attention to detail, organizational skills, and consistent follow-through
  • Excellent written and verbal communication skills
  • Highly resourceful, team-player, self-directed
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of response to internal and external stakeholders
  • Pre-planner who actively seeks opportunities and proposes solutions with the ability to anticipate the needs of the C-Suite
  • Highly responsive and available; comfortable in a dynamic environment where change is an intrinsic part of every day in a fast growing company

Experience, Knowledge, Skills and Abilities

  • 3+ years experience supporting C level executives or senior leaders on a global capacity Preferred
  • Bachelor’s Degree Preferred
  • Significant expertise with the Google Suite (Gmail, Gslides, Gsheets, Gdocs, Gcal), accounting, CRM, and other administrative software
  • Solid business acumen; creative and analytical mindset; able to comprehend near term and long term objectives